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ZL Technologies - ZL File Analysis and Management

Gold Stevie Award Winner 2016, Click to Enter The 2017 Stevie Awards for Sales and Customer service

Company: ZL Technologies Inc, Milpitas, CA, USA
Company Description: Founded in 1999, ZL Technologies has proven itself as the specialized provider of electronic content archiving software for the most demanding large enterprise environments. The award-winning ZL Unified Archive® and ZL File Analysis and Management address analytics, e-Discovery, compliance, records management and storage optimization with a singular architecture.
Nomination Category: Products & Product Management Categories
Nomination Sub Category: Best New Product or Service of the Year - Software - Big Data Solution

Nomination Title: ZL File Analysis and Management

Tell the story about this nominated product or service (up to 650 words). Describe its function, features, benefits, and performance to date. TEXT REDACTED FOR PUBLICATION

ZL Technologies broke vital ground with ZL File Analysis and Management (ZL FAM) in April, 2016 as a system for organizations to map, visualize, and control files across all file sources. Regardless of a company’s principle reason for file analysis, such initiatives often begin with a scan of metadata.

ZL FAM’s metadata analysis and visualization features offer users actionable insight into all major enterprise file sources, from file shares and SharePoint to Exchange, Domino, and Office 365. Metadata such as location, file type and author is visualized in intuitive and practicable charts and graphs, giving companies a deeper understanding of which files can be remediated from a bird’s eye view. In fact, experience has shown that 80% of insight from file analysis typically comes from metadata-analysis alone.

As a next step, unlike many file analysis offerings ZL FAM offers advance sampling. Employing a proprietary algorithm capable of generating representative samples, this feature greatly reduces the time required for cleanup without sacrificing accuracy by detailing the type of information found in various locations and informing users as they decide where to focus continuing file analysis efforts.

From here, companies will often use ZL FAM to perform content analysis, either in select locations identified through advanced sampling, or across all file systems. Content analysis enables a fully customizable search for criteria such as file type, keyword, and character patterns indicative of personally identifiable information (PII), personal health information (PHI), and personal credit card information (PCI).

Users can tag any number of files at any time with adjustable classification tags, and then perform policy-based remediation actions—i.e. deletion, relocation to a secure environment, and assignment of access privileges. ZL FAM finally puts organizations back in command of their data by making all file content—emails, file shares, social media content, etc.—fully searchable, accessible, and amenable on a single interface.

For companies that want only to perform file cleanup once and never again, what truly separates ZL FAM from the competition is the capability for seamless transition into ongoing file governance, forever ending the battle with accumulating redundant, obsolete, and trivial data. Ingesting data into ZL Unified Archive® enables users to create automated policies, meaning that files are auto-classified and assigned retention policies based on metadata and content, with the option of manual review. The benefits of ZL’s unified architecture are numerous: stubbing, single-instancing and deduplication of redundant files for storage optimization; comprehensive records classification and lifecycle management; and legal hold and end-to-end eDiscovery functionality, to name a few. ZL FAM, however, can also operate with exceptional functionality outside of the Unified Archive® ecosystem as well.

Whether a company wants to secure sensitive information as a component of risk mitigation efforts, establish policies for ongoing governance, or simply clean up its file share to optimize storage and user access, ZL’s powerful analysis and remediation features provide the most effective method on the market.

In bullet-list form, briefly summarize up to ten (10) of the chief features and benefits of the nominated product or service.

• Compatible with all major file sources: including file shares, SharePoint, Exchange, Domino, and Office 365.
• Metadata-analysis and visualization: Scans file sources for metadata fields such as file type, location, and modification date. Results are presented through practicable charts and graphs.
• Advanced tagging and remediation: allows users to create customizable tags, and apply remediation policies such as deletion, quarantine, and access privilege assignment.
• Accelerated-analysis: provides representative sample of file sources using proprietary algorithm
• Content-analysis and enterprise-wide search: full-text indexing of all files allows users to quickly search across all file sources.
• File archiving and long-term governance: Ingestion into Unified Archive® on an ongoing basis provides the following capabilities, among many: automated classification policies, adjustable retention periods, legal hold, and storage optimization
• Risk mitigation and GDPR compliance: securing personal information protects companies against insider leaks and security breaches, and companies can comply with GDPR by locating personal data for subject requests.