AIG Travel - Customer Service Department of the Year

 

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Company: AIG Travel, Houston, TX
Entry Submitted By: MMI Agency
Company Description: AIG Travel, Inc., a member of American International Group, Inc., is a worldwide leader in travel insurance and global assistance and serves more than 15 million customers annually. Travel Guard® is the marketing name for its portfolio of travel insurance solutions and travel-related services, including medical and security services, marketed to both leisure and business travelers around the globe
Nomination Category: Customer Service Categories
Nomination Sub Category: Customer Service Department of the Year

Nomination Title: A Step Ahead: AIG Travel Customer Service Department

Tell the story about what this nominated organization/department has achieved since January 1, 2016 (up to 650 words). Focus on specific accomplishments, and relate these accomplishments to past performance or industry norms.

Background

AIG Travel has grown significantly from our humble beginnings providing baggage insurance to international travelers pre-World War II, and today, offers a complete portfolio of travel insurance solutions and global assistance services to meet travelers’ diverse needs. As we continue to evolve our offerings to address the changing travel landscape, our dedication to superior customer service remains at the core of our business, and we’re proud of the ways in which our network, philosophy and people enable us to achieve this goal.

Global Reach

We provide “24/7/365” service via eight wholly owned service centers, strategically located in key global regions. Our service centers are fully-owned and operated, allowing us to provide consistent quality service standards that are among the industry’s highest and to meet our customers’ needs anytime, anywhere. All centers share a common case management system and phone switch, allowing service center employees to seamlessly communicate and share information around the globe. Additionally, we do not use interactive voice response, so clients are connected directly to a representative after a brief message that the call will be recorded.

Top Talent

We employ more than 640 customer service professionals, representing a broad spectrum of industry backgrounds, multilingual skills, and geographical and cultural expertise. These experts continuously sharpen their skills via in-classroom, role playing and on-the-job learning, as well as random case and call audits, through which they receive real-time feedback. Last year, we rolled out global writing and communications training to further improve customer interactions, which 97% of eligible employees completed. Customers may also access our elite medical team, hand-picked not only for their professional credentials, but also for their backgrounds in travel and international medicine. These specialists work with our expansive provider network to connect customers with vetted local professionals, oversee their treatment to ensure the highest standards of care, and coordinate their safe transport home. While other assistance companies also have doctors on staff, our recruiting processes ensure our medical team is equipped to properly address the nuances of each case and recommend the ideal solution.

Integrated Solution

Travel insurance financially indemnifies companies or individuals from covered travel losses, while assistance services provide evacuation assistance, medical attention and other services for travelers. Unlike many of our competitors, we provide both insurance and assistance in one solution. This allows our service centers to work in parallel with our claims office to adjudicate claims in real time and make immediate payments on behalf of our customers. Our customers therefore receive immediate responses, without the worry that miscommunication between their insurance provider and their assistance company could result in surprise bills.

Consultative Approach

Our customer service department serves as a “trusted advisor,” not only solving clients’ immediate problems, but also anticipating future needs. For example, if a customer has a heart attack overseas, we coordinate medical care, and also proactively identify and address indirect needs that may arise – for example, alerting their pet-boarding service back home. This philosophy extends to eliciting feedback from clients and when possible, leveraging these learnings for continuous improvement. For example, last year, we launched FNOL, an express, online claims submission tool that has reduced the time it takes for clients to have payments in hand from 21 days to as few as three days.

Crisis Response

While we strive for excellence in every customer service interaction, our team is distinguished by its unparalleled crisis response capabilities. We keep 10% of our staff in a resource pool, which may be activated anytime to manage high call volume. Additionally, our service centers are end-to-end and house employees – many of whom have been promoted from the customer service department – across a variety of functions, with many team members trained to lend their expertise in a crisis. This unique structure allows us to expertly navigate numerous crisis situations, including the 7.8 magnitude earthquake that struck Nepal in April 2015, when we rescued 38 clients via helicopter.

In bullet-list form, briefly summarize up to ten (10) accomplishments of the nominated department since the beginning of 2016 (up to 150 words).

• Met or exceeded our goal to answer 80% of calls within 20 seconds (the time it takes for customers to reach a live agent)
• Processed nearly three million customer service calls, including 418 security inquiries, 1,696 medical evacuation inquiries, and 52,796 medical inquiries
• Received a 2016 Confirmit ACE (Achievement in Customer Excellence) Award in the Voice of the Customer category for the seventh consecutive year
• Increased Voice of the Customer (VoC) survey scores 1.7% from 2015 to 2016 (87.3% to 88.8%), with a 4% improvement from Q1 2016 to Q4 2016
• Received an average rating of 9.3 (on a scale of 1-10) from customers rating their experience with Travel Guard as part of the VoC program