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Frequently Asked Questions About the Awards Gala

Date and Setting
When and where will the 2018 IBAs take place?
Is there a discounted guest room block available at the InterContinental London Park Lane Hotel?
Are we required to stay at the InterContinental Hotel if we come to London for the event?

Costs to Attend, Deadlines and Benefits
How much will it cost to attend the 2018 IBAs?
How may we purchase tickets for the event?
What will ticket purchasers receive?
Can you help us to get a visa to travel to England to accept our awards?

Who May Attend
Who may attend the 2018 IBAs?
Will Stevie Award winners receive any complimentary tickets for the event?
Are Stevie Award winners required to attend the event?

Schedule of Activities
What is the schedule for the 2018 IBAs?

20 October Awards Banquet
What is the attire for the banquet?
Are tickets required for the banquet?
How will we receive our purchased tickets?

Awards to Be Presented
Which awards will be presented in London on 20 October?
Will Stevie winners who are not represented at the event be announced?

How Awards Will Be Presented
How many times will our organization be called to the stage on 20 October?
In what order will awards be presented?
How will winners be called to the stage to accept their awards?
What materials will the announcement film about our organization include?
Will films be produced about organizations that cannot attend the event?
Will our organization be able to use the film after the event?
Who will present the awards to us on stage?
Will we be able to make an acceptance speech after accepting our awards?

Silver and Bronze Stevie Trophies
How may Silver and Bronze Stevie Award winners receive trophies on stage in addition to the medals they have won?
May we order other items to be presented to us on stage in London?

Live Broadcast
Will the awards presentations be broadcast?

Photography and Videography
Will there be still photographers at the 20 October event?
If we are a Silver or Bronze Stevie winner, and we don't purchase a Silver or Bronze trophy for presentation on stage, will we have an opportunity the evening of 20 October to be photographed with a Silver or Bronze trophy?
When and how will photographs of the event will be made available?
Will the awards presentations be videotaped?
When and how will video clips of the event be made available?

If You Cannot Attend
What should we do if our organization cannot attend the 20 October awards gala?
If our organization cannot attend the event to accept our awards, will there be a cost to receive our awards?

Sponsorship and Advertising Opportunities
What sponsorship opportunities are available for the awards gala?
What advertising opportunities are available for the awards gala?

Date and Setting
Q: When and where will the 2018 IBAs take place?
A: The awards banquet will take place on Saturday, 20 October, at the InterContinental London Park Lane Hotel, at One Hamilton Place Park Lane, London W1J 7QY, England.  On Sunday, 21 October, there will be a breakfast presentation at the InterContinental, and two different London tours from which to choose.

Q: Is there a discounted guest room block available at the InterContinental London Park Lane Hotel?
A: Our discounted room block at the hotel, setting for the 20 October awards banquet, has expired (and sold out).  For room bookings at the hotel, contact Annabel.Gray@ihg.com.  There are many other hotels in the vicinity of Hyde Park Corner in London - view of map of some of them here.

Q: Are we required to stay at the InterContinental Hotel if we come to London for the event?
A: No, you are not required to stay at this hotel.

Costs to Attend, Deadlines and Benefits
Q: How much will it cost to attend the 2018 IBAs?
A: Here are the ticket prices and deadlines:

  • Through 27 September: U.S. $505 per ticket, or $4,950 for a table for 10
    After 27 September: U.S. $555 per ticket, or $5,450 for a table for 10
  • Sponsored Table for 10*: $7,600. Reservation deadline for a sponsored table is 28 September
  • 11 October is the deadline for first-time ticket orders.  First-time ticket orders placed after 11 October will be assessed a $500 rush fee in addition to the cost of your tickets.  If you ordered tickets already and wish to order additional tickets after 11 October, you will be charged only the cost of the additional tickets.
  • No refunds will be issued or cancellations accepted after 11 October

* Sponsored table includes 10 tickets, corporate branding of your table, corporate branding on stage, and a full-page ad in the awards banquet program (total distribution of 15,000+).

Q: How may we purchase tickets for the event?
A: Stevie Award winners may purchase tickets for the 20 October awards gala by first logging into their entry-submission account on the IBA website. If necessary we can place an offline ticket order for you - email us at help+winners@stevieawards.com about that.

Q: What will ticket purchasers receive?
A: Each ticket holder will be entitled to attend the pre-dinner reception, the dinner, and the awards presentations, plus the Sunday morning breakfast session and choice of London tours.

Q: Can you help us to get a visa to travel to England to accept our awards?
A: We can send you a letter of invitation that should help you to get the visa(s) you need to travel to London for the 20 October event. Send an email to katina@stevieawards.com with the names, job titles, and passport numbers of the people in your party who will need visas.

Who May Attend
Q: Who may attend the 2018 IBAs?
A: Any individual or organization may purchase tickets, but typically only Stevie Award winners and their guests attend.

Q: Will Stevie Award winners receive any complimentary tickets for the event?
A: No, all who wish to attend the event must purchase tickets.

Q: Are Stevie Award winners required to attend the event?
A: No, Stevie Award winners are not required to attend the 20 October awards gala in London. Winners who cannot attend will be shipped their awards after the event.

Schedule of Activities
Q: What is the schedule for the 2018 IBAs?
A: Here is the complete schedule

Saturday, 20 October
Awards Banquet

17: 15 / 5:15 pm   Reception desk in Ballroom's pre-function area opens for ticket pickup
17 :45 / 5:45 pm   Pre-dinner Reception, Ballroom pre-function area
18:15 / 6:15 pm   Dinner, Ballroom
19:00 / 7:00 pm   Awards Presentations, Ballroom.  Awards will be presented in the order in which tickets were purchased.

Sunday, 21 October

Brett MacFarlane8:30 am   Breakfast with Branding. Enjoy breakfast in the Leadenhall/Petticoat Rooms at the InterContinental Hotel while listening to a short presentation about trends in branding, sponsored by Stevie Awards partner AD STARS.  Complimentary but separate registration is required.  Featuring Brett MacFarlane, Client Services Director, EVRY Strategic Design Lab at Method in London

 

9:30 am Your choice of two coach tours of London. Meet representatives of 2B UK, destination partner for the 2018 IBAs, in the lobby of the InterContinental Hotel to be directed to the coaches.

- Tour Option #1: Panoramic Tour of London. Will depart from the InterContinental Hotel at 9:30 am and return to the hotel at 1:30 pm
Become acquainted with London’s most well-loved landmarks during this exciting panoramic guided tour. You will sweep past a host of top attractions, both old and new, including St Pauls Cathedral, Tower Bridge, the Tower of London, Westminster Abbey. A photo stop will be included during the tour. The tour will conclude with a 30 minute trip on the London Eye, with optional champagne, before returning to the hotel.

- Tour Option #2: West End Panoramic Tour & Churchill War Rooms. Will depart from the InterContinental Hotel at 9:30 am and return to the hotel at 1:30 pm
Discover the West End of London with it’s wealth of history, ceremony and attractions during a panoramic tour. A chance to become familiar with the shopping districts, Embankment, Royal Parks, Piccadilly Circus, Trafalgar Square and the Houses of Parliament. Following the tour, a visit to the Churchill War Rooms offers you an unparalleled opportunity to walk back in recent history. Opened in February 2005 within the War Rooms, the Churchill Museum is the only major museum in the world dedicated to this important historical figure and features a permanent exhibition depicting the chapters of his life, offering a truly exciting, high tech and interactive addition to this fascinating attraction.

20 October Awards Banquet
Q: What is the attire for the banquet?
A: The requested attire is formal. In the west that generally means black-tie. But please do wear whatever is considered formal attire in your culture.

Q: Are tickets required for the banquet?
A: Yes, all attendees must have purchased tickets for admittance.

Q: How will we receive our purchased tickets?
A: All tickets will be held for pickup from 17:15 / 5:15 pm the day of the event, from the ticketing desk in the hotel ballroom's pre-function area. Tickets will be held by organization name.

Awards to Be Presented

Q: Which awards will be presented in London on 20 October?
A: All awards won by organizations in attendance - Grand and Gold Stevie Award trophies, Silver and Bronze Stevie medals, and People's Choice Stevie Awards for Favorite Companies - will be presented to them. In addition, any Silver and Bronze Stevie Award trophies ordered for presentation on stage will also be presented. See below for more information about this.

Q: Will Stevie winners who are not represented at the event be announced?
A: No. Because all winners will have been announced and published prior to the 20 October awards gala, only those winners in attendance will be recognized at the event.

How Awards Will Be Presented

Q: How many times will our organization be called to the stage on 20 October?
A: Each organization will be called to the stage once during the presentations to accept all of their awards.

Q: In what order will organizations be called to the stage?
A: Organizations will be called to the stage in the order in which they purchased tickets for the event.

Q: How will winners be called to the stage to accept their awards?
A: Each organization in attendance will be called to the stage by a short film we will produce about them.
   Watch last year's IBA awards presentation clips to see the type of film we will produce about your organization.

Q: What materials will the announcement film about our organization include?
A: On the ticket order form for the awards gala there is a place where you may upload to us your organization's logo and a few photographs or video clips we may use in your organization's film. We ask that at the very least you upload your high-resolution logo.
   If you do not have these media assets ready for upload when you purchase your tickets, you will be able to return to your ticket order later to upload them. The confirmation email you will receive after placing your order will contain a link to return to your order.
   After 11 October we cannot guarantee that media assets you upload to your ticket order will be used in the film we produce about your organization.
   Note that you will not be given the opportunity to review your organization's film before the event and you will have no editorial control whatsoever over it.

Q: Will films be produced about organizations that cannot attend the event?
A: No, we will produce films only about organizations represented at the event.

Q: Will our organization be able to use the film after the event?
A: Yes. After the awards gala we will publish the films on our YouTube channel and each organization that attended the gala will be given its film to publish and use however it likes.

Q: Who will present our awards to us on stage?
A: Korean-American emcee Lisa Kelley will present awards on stage to winners.

Q: Will we be able to make an acceptance speech after accepting our awards?
A: Yes. Each organization will have 20 seconds in which to make an acceptance speech.

Silver and Bronze Stevie Trophies

Q: How may Silver and Bronze Stevie Award winners receive trophies on stage in addition to the medals they have won?
A: Silver and Bronze Stevie Award winners have the option to purchase Silver and Bronze Stevie Award trophies in the Stevie Awards Store at http://stevieawards.myshopify.com. If you will travel to London to receive your awards on 20 October, we will present your Silver and/or Bronze Stevie Award trophies to you on stage there if you order them by 14 September.
   You will received discounted shipping rates for any trophies ordered online by 14 September to be presented in London. To receive discounted shipping, specify the shipping address for your order as

The Stevie Awards
c/o 28724 S. 642 Road
Grove, OK 74344, USA

Your use of that address will be your signal to us that you wish to receive the trophies on stage in London.  Use that address for shipping only for items you wish to receive in London. Contact us if you have questions about this process.

Q: May we order other items to be presented to us on stage in London?
A: Only Stevie Award trophies - Gold, Silver, Bronze - may be ordered in the online store through 14 September to be presented on stage on London. All other items in the store, such as wall plaques, certificates, and extra medals - must be ordered for delivery to your offices.

Live Broadcast
Q: Will the awards presentations be broadcast?
A: Yes, the presentations will be broadcast live, worldwide, via Livestream. Read the details of the broadcast here.

Photography and Videography

Q: Will there be still photographers at the 20 October event?
A: We will have two still photographers at the event. They will take candid photos during the pre-dinner reception and dinner.  One photographer will photograph all on-stage awards presentations. The other photographer will work on the red carpet area all evening, photographing Stevie Award winners with their awards.

Q: If we are a Silver or Bronze Stevie winner, and we don't purchase a Silver or Bronze trophy for presentation on stage, will we have an opportunity the evening of 20 October to be photographed with a Silver or Bronze trophy?
A: Yes, this opportunity will be available to Silver and Bronze Stevie winners in the red carpet area.

Q: When and how will photographs of the event will be made available?
A: By Sunday evening, 21 October the photographs will be uploaded to the Stevie Awards' Flickr page. The photographs will be freely available and may be used however you'd like. When available you'll find a link to the photographs on this page.

Q: Will the awards presentations be videotaped?
A: We will have two videography units at the event. One videographer will record all on-stage awards presentations. The other videographer will work with an interviewer to interview all Stevie Award winners after they leave the stage.

Q: When and how will video clips of the event be made available?
A: The video clips of the on-stage awards presentations will be combined with the short films we produced about the winners represented at the 20 October event. These combined clips will then be published on the Stevie Awards' YouTube channel late the week of 22 October. When available you'll find a link to the clips on this page.
The video clips of the interviews with Stevie Award winners will be published on the Stevie Awards' YouTube channel the week of 22 October. When available you'll find a link to the clips on this page.

If You Cannot Attend

Q: What should we do if our organization cannot attend the 20 October awards gala?
A: If your organization cannot attend the event to accept your awards, please let us know that by emailing katina@stevieawards.com. In your email, please confirm the address to which your awards should be shipped.  Your awards will be shipped to you after the event.

Q: If our organization cannot attend the event to accept our awards, will there be a cost to receive our awards?
A: Yes. Per the terms and conditions of entry to the 2018 IBAs, which you agreed to abide by when you submitted entries, Stevie Award winners who are not represented at the 20 October awards banquet in London to accept their award(s) will be assessed a shipping fee for their award(s).  Only sponsors and honorary nominees will not have to pay shipping fees.

Sponsorship and Advertising Opportunities

Q: What sponsorship opportunities are available for the awards gala?
A: Sponsored Tables (for 10 guests) are available for the awards banquet. Your Sponsored Table will include 10 tickets, corporate branding of your table, corporate branding on stage, and a full-page ad in the awards banquet program. The cost of a sponsored table is U.S. $7,600. The reservation deadline for a sponsored table is 28 September. You may reserve a sponsored table through your entry-submission account.

Q: What advertising opportunities are available for the awards gala?
A: There are opportunities to (a) distribute literature to awards gala attendees, and (b) advertise in the awards gala program book.
   20 September is the deadline to reserve one of five (5) spots to distribute literature about your organization to all 400+ attendees of the 20 October awards banquet.  This opportunity is SOLD OUT and is no longer available.
   27 September is the deadline to place an ad in the program book for the banquet. The program will be distributed to all attendees of the 20 October awards banquet in London, and to at least 15,000 more executives worldwide over the next year as a PDF download from the IBA web site. Advertising in the program is a great way to tell the world's business executives about your organization, and to congratulate your colleagues and employees for their honored work.
   Both opportunities may be reserved through this form.